Project Action Plan · Confidential
ACCD’26 Website Revamp
Jay Chong for ACCD Organising Committee · iamjaychong.com
Kickoff
13 May 2026
Go-Live
12 June 2026
Scope
8 Pages · Bilingual
Build Window
31 Days
0%
overall completion
Last updated: not yet
Timeline is contingent on timely asset delivery from client.
First draft (Look & Feel) is scheduled for 15 May. All logos, photos, and copy must be received by 12 May to protect this milestone. Any assets submitted after 12 May will proportionally shift the go-live date. All delays originating from late submissions are documented here.
Completed
Pending
Awaiting Client Input
Project Timeline Overview
Asset Collection
12-15 May
Look & Feel Draft
13-15 May
Full 8-Page Build
16 May-3 Jun
Review & Revision
3-10 Jun
Go-Live + Handover
12 Jun
Gate: Asset Deadline — 12 May 2026
First draft delivery on 15 May is only possible if all logos, speaker photos, and copy are received by 12 May. This gate is the critical path for the entire timeline.
First draft delivery on 15 May is only possible if all logos, speaker photos, and copy are received by 12 May. This gate is the critical path for the entire timeline.
Phase 1
Setup & Asset Collection
13-15 May 2026
Internal — Jay
Deposit received from client
Formal project kickoff confirmed with client
Done
Asset checklist shared with client (with 12 May deadline clearly stated)
Done
Reference website directions shared with client for look & feel alignment
Done
Awaiting Client — Asset Collection
Organizer & partner logos received (PNG or SVG, high resolution)
Awaiting Client
Received
Speaker photos received (all speakers, high resolution, consistent format)
Awaiting Client
Received
Speaker bios received — English version (all speakers)
Awaiting Client
Received
Speaker bios received — 中文 version (all speakers)
Awaiting Client
Received
Programme schedule received — English version (full, multi-day)
Awaiting Client
Received
Programme schedule received — 中文 version
Awaiting Client
Received
Organizing committee list received (names, titles, affiliations)
Awaiting Client
Received
Past activities content & images received
Awaiting Client
Received
Venue details & accommodation info received (both languages)
Awaiting Client
Received
WeChat QR code image received
Awaiting Client
Received
WhatsApp contact number confirmed
Awaiting Client
Received
All page copy received — English (8 pages)
Awaiting Client
Received
All page copy received — 中文 (8 pages)
Awaiting Client
Received
Registration method confirmed — built-in form and/or PDF download for China delegates
Awaiting Client
Confirmed
Registration form fields confirmed (if built-in form selected)
Awaiting Client
Confirmed
Domain name access (to update DNS – server IP address)
Awaiting Client
Confirmed
Phase 2
Look & Feel — 1st Draft
13-15 May 2026
Design direction locked (colour palette, typography, layout reference)
Done
Homepage mockup / first draft delivered to client
Done
Client approval on look & feel received — proceed to full build
Awaiting Client
Approved
Gate: Look & Feel Approval — 15 May 2026
Full development begins only after client approves the homepage direction. Feedback on design after full build begins is treated as a change request and may be quoted separately.
Full development begins only after client approves the homepage direction. Feedback on design after full build begins is treated as a change request and may be quoted separately.
Phase 3
Full 8-Page Build
16 May — 3 Jun
Core Infrastructure
Project codebase scaffolded + bilingual toggle system built (EN / 中文)
Done
Countdown timer component built and configured with event date
Done
Mobile-responsive grid and navigation structure confirmed
Done
Page Builds
🏠 Home — hero, countdown, intro, partner logos, CTA
Done
🎤 Organizer & Speakers — profile cards with bios
Done
📅 Programme — schedule tabs, multi-day layout
Done
👥 Organizing Committees — member list with titles and affiliations
Done
ℹ️ Past Activities — content, images, archive layout
Done
🏨 Venue Info — venue details, maps, accommodation
Done
📋 Registration — built-in form (MY/ASEAN) + PDF download (China delegates)
Done
✉️ Contact Us — WhatsApp link + WeChat QR code integrated
Done
Quality & Polish
Bilingual toggle tested across all 8 pages (EN + 中文 content verified)
Done
Mobile responsiveness tested on iOS and Android
Done
Cross-browser check (Chrome, Safari, Edge)
Done
Internal review and content proofread complete
Done
Phase 4
Client Review & Revision
3-10 June 2026
Full website staging link shared with client for review
Done
Client consolidated feedback received (1 revision round — per signed agreement)
Awaiting Client
Received
Revisions applied within agreed scope
Done
Final sign-off received from client — ready for deployment
Awaiting Client
Signed Off
Gate: Final Sign-Off — 11 June 2026
Deployment only proceeds upon written sign-off (WhatsApp or email). This constitutes acceptance of the delivered scope. Any new requests post-sign-off are treated as change requests and quoted separately.
Deployment only proceeds upon written sign-off (WhatsApp or email). This constitutes acceptance of the delivered scope. Any new requests post-sign-off are treated as change requests and quoted separately.
Phase 5
Go-Live & Handover
12 June 2026
Domain + hosting configured and connected
Done
Final deployment to live environment
Done
Post-deployment smoke test (all pages, all links, mobile check)
Done
30-45 min handover session conducted with client (can schedule at later date)
Done
Super admin credentials access details handed over securely
Done
🎉 Website live — ACCD’26 officially launched
Launched